Project Administrators/Coordinators and Monitors


  • Assist the project team in the management of activities including financial, scheduling, risk management, planning and contracting aspects
  • Provide financial administrative support to suit the Department’s requirements
  • Assist with quality assurance and invoice verification and catching contract coding;
  • Establish project administration procedures
  • Provide admin and technical support to project team
  • Develop a document and records management system and control processes for project teams
  • Prioritize and assess urgency of incoming e-mails
  • Act as the first point of contact in a “hot line” situation by accepting incoming calls, logging calls, attempt to resolve problems and following established procedures for more difficult problems
  • Schedule meetings between Project Managers, contractors and clients
  • Participate in project meeting, prepare/distribute minutes and records of decision
  • Provide comprehensive project planning and monitoring, reporting using project plan format Maintain and update relevant project information in manual and /or electronic files; project information might include such things as project activity schedule, status reports, correspondence and financial databases
  • Assist with the review of project requirements with specialists, other authorities and stakeholders
  • Assist in the preparation and coordination of documentation in response to schedule and unscheduled reports to update management of project progress
  • Provide technical writing support for written reports and presentation decks
  • Assist in managing Requests for Information (RFI) procedures
  • Provide support to tendering and contracting processes. Supporting start-up construction process (preparation & meeting) by assisting in managing construction logistics: forecast, coordinate work, avoid disruptions to occupants
  • Provide support in the preparation of timely and accurate Contemplated Change Notices (CCNs) and Change Orders (Cos) for approval, tracking and communications
  • Supporting post-construction services and post-construction evaluations
  • Search and sort statistical data


  • Must have experience performing most of the duties above for a period of 3-5 years

JOB DURATION: 1 year with possibility of extension

SECURITY CLEARANCE:  Reliability Status

COMPENSATION:  To Be Determined                  

CONTACT: Kim Innes at [email protected]


Action Personnel is a national supplier of professionals in the Project and Professional Services. The cornerstones of our service-delivery approach are integrity and fairness.

Action Personnel is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors.

Action would like to thank all applicants for their interest. Only qualified candidates will be contacted, resumes will be kept on file for future consideration. Resumes will not be submitted to other parties without consent.


Location: Vancouver & Victoria, British Columbia